Privacy Policy

Last updated: June 23, 2026

This Privacy Policy explains how Cod3Labs LLC (Cod3Labs, we, us, or our) collects, uses, shares, and protects information about you when you visit www.cod3labs.com, contact us, book a call, or otherwise interact with us. Please read it carefully. If you do not agree with this policy, please do not use our website.

1. Who we are

Cod3Labs LLC is a software engineering firm based in Albuquerque, New Mexico, United States. For the purposes of applicable data protection law, Cod3Labs LLC is the controller responsible for your personal information collected through this website.

You can reach us about privacy at legal@cod3labs.com, or by mail at the address listed in the Contact section at the end of this policy.

2. Information we collect

Information you give us. When you submit the contact form, email us, or book a call, we collect the details you choose to provide, such as your name, email address, phone number, company, the area you are interested in, and the contents of your message.

Booking information. If you schedule a call through our scheduling provider, we receive the booking details, including your name, email, the meeting time, and any notes you add.

Information we collect automatically. When you visit the website, we and our service providers may automatically collect limited technical information such as your IP address, browser type, device and operating system, referring pages, the pages you view, and the dates and times of your visits. This helps us keep the site secure and understand how it is used.

Cookies and similar technologies. We keep these to a minimum and use them only where they are strictly necessary to operate and secure the website. See the Cookies section below.

3. Cookies and similar technologies

We do not use cookies or local storage for advertising, profiling, or cross-site tracking. Our hosting and security provider may set strictly necessary technologies to deliver the site and protect it from abuse. The contact form uses a bot-protection check from that provider, which issues a short-lived token to confirm the submission is not automated.

Most browsers let you control cookies and local storage through their settings. Disabling them may affect how parts of the website function.

4. How we use your information

We use the information we collect to: respond to your inquiries and provide the information or services you request; scope, deliver, and support our engagements; operate, maintain, secure, and improve our website; prevent fraud and abuse; comply with our legal obligations; and, where permitted, send you relevant communications about your project or our services.

We do not sell your personal information, and we do not use it for automated decision-making that produces legal or similarly significant effects.

5. Legal bases for processing

Where data protection laws such as the GDPR or UK GDPR apply, we rely on the following legal bases: your consent (which you may withdraw at any time); the performance of a contract with you or to take steps at your request before entering into a contract; our legitimate interests in operating and improving our business, provided those interests are not overridden by your rights; and compliance with our legal obligations.

6. How we share your information

We share information only as needed to run our business and provide our services, including with: service providers and sub-processors who act on our behalf, such as website hosting, the customer-relationship management system that receives our contact form submissions, our scheduling provider, and email delivery; professional advisers such as lawyers and accountants where necessary; and authorities or other parties where required by law, to enforce our terms, or to protect the rights, property, or safety of Cod3Labs, our clients, or others.

If we are involved in a merger, acquisition, financing, or sale of assets, your information may be transferred as part of that transaction, subject to this policy.

We do not sell or rent your personal information to third parties.

7. International data transfers

We are based in the United States, and our service providers may process information in the United States and other countries. If you access the website from outside the United States, you understand that your information may be transferred to, stored, and processed in countries whose data protection laws may differ from those of your country. Where required, we use appropriate safeguards for such transfers.

8. Data retention

We keep personal information only for as long as necessary for the purposes described in this policy, including to provide our services, maintain business records, comply with our legal obligations, resolve disputes, and enforce our agreements. When information is no longer needed, we delete or anonymize it.

9. Security

We use reasonable technical and organizational measures designed to protect personal information against unauthorized access, loss, misuse, or alteration. However, no method of transmission over the internet or method of storage is completely secure, and we cannot guarantee absolute security.

10. Your rights and choices

Depending on where you live, you may have the right to access, correct, update, or delete the personal information we hold about you; to object to or restrict certain processing; to request portability of your information; and to withdraw consent where processing is based on consent. To exercise any of these rights, contact us at legal@cod3labs.com. We will respond as required by applicable law, and we will not discriminate against you for exercising your rights.

If you are a California resident, you have the right to know what personal information we collect and how we use and disclose it, the right to request deletion or correction, and the right to opt out of the sale or sharing of personal information. We do not sell or share personal information as those terms are defined under California law.

If you are in the European Economic Area or the United Kingdom, you also have the right to lodge a complaint with your local data protection authority.

11. Children’s privacy

Our website is intended for businesses and adults. We do not knowingly collect personal information from children under the age of 16. If you believe a child has provided us with personal information, please contact us at legal@cod3labs.com and we will take appropriate steps to delete it.

12. Third-party websites

Our website may link to third-party sites or services that we do not operate. This policy does not apply to those third parties, and we are not responsible for their privacy practices. We encourage you to review the privacy policies of any third-party services you use.

13. Changes to this policy

We may update this Privacy Policy from time to time. When we make material changes, we will update the date at the top of this page and, where appropriate, provide additional notice. Your continued use of the website after the changes take effect constitutes acceptance of the updated policy.

14. Contact us

If you have questions, concerns, or requests regarding this policy or your personal information, contact us at legal@cod3labs.com.